Privacy Policy

241Runners Awareness ("we," "our," or "us") is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and services.

1. Information We Collect

Personal Information

We may collect the following personal information:

• Name, email address, and phone number
• Role information (User, Parent, Caregiver, ABA Therapist, Admin)
• Address and location information
• Emergency contact information
• Runner/Individual information including photos and biometric data
• Authentication credentials and 2FA information

Technical Information

We automatically collect certain technical information:

• IP address and device information
• Browser type and version
• Usage patterns and interaction data
• Cookies and similar tracking technologies

2. How We Use Your Information

We use your information for the following purposes:

• Provide and maintain our services
• Process registrations and manage user accounts
• Send important notifications and updates
• Verify identity and prevent fraud
• Support missing person cases and recovery efforts
• Comply with legal obligations
• Improve our services and user experience

3. Information Sharing and Disclosure

We may share your information in the following circumstances:

• With Law Enforcement: When required by law or to assist in missing person cases
• With Emergency Contacts: When necessary for safety and recovery efforts
• With Service Providers: Who help us operate our services (hosting, email, SMS)
• With Your Consent: When you explicitly authorize sharing

4. Data Security

We implement appropriate security measures to protect your information:

• Encryption of sensitive data in transit and at rest
• Multi-factor authentication for account access
• Regular security audits and updates
• Limited access to personal information on a need-to-know basis
• Secure data centers and cloud infrastructure

5. Data Retention

We retain your information for as long as necessary to:

• Provide our services
• Comply with legal obligations
• Resolve disputes and enforce agreements
• Support ongoing missing person cases

6. Your Rights and Choices

You have the following rights regarding your personal information:

• Access: Request a copy of your personal information
• Correction: Update or correct inaccurate information
• Deletion: Request deletion of your information (subject to legal requirements)
• Portability: Request transfer of your data to another service
• Opt-out: Unsubscribe from non-essential communications

7. Cookies and Tracking

We use cookies and similar technologies to:

• Remember your preferences and settings
• Analyze website usage and performance
• Provide personalized content and features
• Ensure security and prevent fraud

8. Third-Party Services

We may use third-party services that collect information:

• Google OAuth: For authentication and login
• SendGrid: For email communications
• Twilio: For SMS verification
• Netlify: For website hosting and analytics

9. Children's Privacy

Our services are not intended for children under 13. We do not knowingly collect personal information from children under 13. If you believe we have collected such information, please contact us immediately.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

• Posting the updated policy on our website
• Sending email notifications to registered users
• Updating the "Last Updated" date

12. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us:

• Email: privacy@241runnersawareness.org
• Phone: [Contact number to be provided]
• Address: [Mailing address to be provided]

13. HIPAA Compliance

While we are not a covered entity under HIPAA, we understand the sensitive nature of the information we handle and implement appropriate safeguards to protect personal health information and other sensitive data in accordance with best practices and applicable laws.

This Privacy Policy is effective as of January 2025 and applies to all users of 241Runners Awareness services.